File client emails to the right matter folder in one click
Folder Suggest uses on-device AI to match incoming emails to your existing case and client folders. No dragging, no rules, no email content leaving your machine.
Legal inboxes are different
Lawyers and paralegals handle dozens of matters at once. Each matter has its own folder, sometimes nested three or four levels deep. Manually filing each email costs real time, and misfiling creates real risk.
Scroll, guess, drag, repeat
You open a client email, scan the subject, try to remember the matter number, scroll through dozens of folders, and drag it into place. Multiply that across 80+ emails per day. Some emails end up in the wrong folder. Others never get filed at all, sitting in the inbox for weeks.
Open the email. Click once. Done.
Folder Suggest reads the email content locally and surfaces the most likely matter folder at the top of a ranked list. You confirm with a single click. The whole interaction takes a few seconds. If the first suggestion is wrong, alternatives are listed below with confidence scores.
Zero-knowledge data security
Client confidentiality is non-negotiable. Folder Suggest was designed with that in mind. The AI model runs entirely inside your browser. No email subjects, no sender names, no message bodies are ever transmitted to an external server.
This is not a promise backed by a privacy policy alone. The architecture itself makes data leakage impossible. There is no server to send data to. The model file is downloaded once, cached in your browser, and every classification happens on your local device.
Read the full privacy policy →- Email content never leaves your device
- No cloud processing, no remote API calls
- No user accounts or login required
- No analytics, no tracking cookies, no telemetry
- Compatible with firm data-handling policies
- Microsoft Graph used only for folder names (read-only)
- Model file cached locally after one-time download (~20 MB)
Built for how legal teams actually work
Different roles, same inbox problem. Here is how Folder Suggest fits into daily legal workflows.
Client correspondence by matter
An email arrives from opposing counsel referencing a case number. Folder Suggest matches it to the right matter folder based on content similarity to emails you have already filed there, not based on rigid sender rules that break when a new attorney joins the thread.
Discovery and privileged material
Emails tagged for discovery review or containing privileged material need to land in specific folders. Folder Suggest picks up on the language patterns in your existing filing and mirrors them. You still make the final call on every move.
Billing and retainer updates
Invoices, retainer renewal notices, and fee estimates arrive from multiple clients. Folder Suggest groups them correctly by client even when the sender email address is shared across a firm or when forwarded by a different contact.
Paralegal intake and triage
Paralegals who handle intake for multiple attorneys can file incoming correspondence without needing to memorise every matter number. Folder Suggest surfaces the most likely destination based on the email content, not the person filing it.
How it works
Open any matter email
Opposing counsel update, billing notice, court filing. Select the email and click "Folder Suggest" from the Outlook ribbon.
See the matter folder match
The add-in ranks your folders by content similarity to messages already filed there. The best match appears first with a confidence score.
File to the correct matter
Click once and the email moves. Choose a different folder from the ranked list if needed. An Undo button appears immediately after every move.
Questions from legal teams
Does Folder Suggest comply with attorney-client privilege requirements?
Can our IT department deploy it firm-wide?
How does it handle deep folder hierarchies?
Is it free?
What happens if it suggests the wrong folder?
Stop dragging. Start filing.
Free on the Microsoft Marketplace. Works in Outlook classic, Outlook on the web, and New Outlook for Windows.
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